June 2015 County Exec Minutes

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Clwyd County Exec Minutes – 19th June 2015

1. WELCOME AND APOLOGIES

Present

Isabel Blore CC Megan Jones Treasurer
Alison Williams ACC Hazel Webb Adult Support
Ruth Davies ACC Kathryn Lovatt Dyfodol-y-Ddraig
Chris Dwerryhouse E. Flintshire Div Com Jane Bevan OAA
Beth Taylor S. Denbighshire Div Com Pat Owen Camp Adviser
Lynn Denny S. Denbighshire Sheryl Barnes Residential  Adviser
Donna Jones W. Flintshire Div Com Jacqueline Duffield QG & DoE Adviser
Nicola Barlow W. Flintshire Div Com Designate Gemma Flannagan Brownie Rep
Barbara Jones Wrexham Div Com Alice Lovegrove Jones PR
Brenda Lewis Wrexham A. Div Com
Sally Daley Buckley DC
Linda Hoban Deeside DC
Ann Lovatt Hope DC
Louise Clarke Llangollen DC
Roz Benney Maelor DC
Dawn Guest Flint District rep

Apologies

Chris Wykes County President Chris Hunt Rhyl DC
Ann Egan Colwyn Div Com Emma Rushton Ruabon DC
Judith Hudson Allington DC Lucy Edwards Yale DC
Heather Owen Allington DC Judith Standring Ty-Clwyd Chairman
Sally Bosley Buckley DC Helen Partington Senior Section Rep
Sarah Clement Mold & Moel Fammau DC Beryl Blackmore, BP Adviser & Guide Rep
Helen Walker Offa’s Dyke DC Laura Crowe Growing Guiding Champion
Emily Webster Prestatyn DC Wendy  Malcolm Join-Us Co-ordinator
2. Reflections
3. Minutes from last meeting

approved and signed as correct

4. Matters arising
  1. Div Coms – contact info for mentors to Ruth –
  2. Annual Review – Thank South Denbighshire for hosting & entertainment was good. Brilliant venue and good cake!!
    Qualifications – Some ladies were missed off 1st Response list of names. Apologies to these ladies.
5. Treasurers Report (Meg) – (Tabled)

Although all Census payments are now paid several units were very late in sending payments. Census will taken again next Feb as in previous years! Payments should be made promptly – no-one should need chasing for payments to be paid. Any leader that thinks her unit may have difficulty in paying needs to speak to their DC sooner rather than later. It is important that unit leaders ensure their unit’s GO! Records are up to date trail invoices need to be checked when they go live and before cut off date as when other units amend their records – volunteers and/or girls may then become payable at a different level.

Outdoor Report (Jane) –
  1. Events planned – County camp 30th Jul – 5th Aug 2016.
    Girlguiding Cymru Sports Days for Guides and now Brownies are any more units attending?  Approx 8 guide units are booked in to date.  Additional help on either or both days will be gratefully received.
  2. DoE & QG (Jacqueline)
    11 girls registered as working towards Queens Guide in County
    14 for Bronze DoE Award and 4 working towards Silver Award
  3. International (Bev)
    Several International trips taking place this summer. Also two girls who have been chosen to represent Wales at International level will be going away.
  4. Camp (Pat)
    Only three REN forms received to date for camps this year.
  5. Residential (Sheryl)
    A few “issues” with some REN forms to be discussed at Commissioner Workshop. Eg – Forms received late, adults not on GO/awaiting DBS checks etc. If assessment needed this should be highlighted much sooner during the planning process, mentors…
  6. Sections:
    Guides & BP (Beryl Blackmore)
    Brownies (Gemma Flannagan)
    Rainbows (Isabel)
    The Senior Section (Helen Partington)
7. Ty-Clwyd Report (Judith) – (see report)

Fire Alarm upgrade taking place in July
Camp Fire Refurbishment
New Mattresses
Dorms rearranged now wheelchair friendly
Website has been updated
Floor accessible
Shower room still needs attention

8. Adult Support & Training (Hazel)

1st Response to be held in October at Rhyl HQ – flyers out
County Training on Saturday 24th October – flyers out
Food Hygiene evening request – update
Walking Training
Welsh Training Star – GG Website to register get card and claim points

9. PR – (Alice)

Volunteers needed for Flint & Denbigh show – Any senior Section – Help with lifts
None of the missing equipment has been found.

Photographers – do you know anyone who may be willing to be on a list for county events or to attend PR events etc?

5 potentially interested in being on PR team – aim for a meeting next term

Banners are available approx £60 cheaper than going through GG Website, 2 different designs.  Agreed on 1 English and 1 Welsh.

  1. Growing Guiding (Laura)
  2. Join- Us (Wendy)
10. Dyfodol-y-Ddraig (Ashleigh & Kathryn) – (report tabled)

Anna Preece from Wepre Seniors has been appointed as one of the Dyfodol reps for Clwyd. There will be another space next term as Ashleigh reaches the end of her term.

11. Trefoil Report– (Brenda) – (report tabled)
12. From CHQ

Copyright Champions – 2-3 people
Future is yours 2015 as of September
Vacancies on national Council – 3 vacancies – senior section

13. Girlguiding Cymru – Date of CCC changed to next weekend
  1. Rugby (Ruth)
    Bringing it home tour 2015 before the World Cup starts – Ball touring Wales
    Anglesey 16th September West Clwyd to East Clwyd 17th September.
    Need two suitable venues – PR need to be involved.  Ruth to speak to Denbigh Rugby Club. Need venues in West and East and also Montgomery.
    No update on sponsors – Once more details will email out.
    Ruth to contact Mold Rugby Club.  Ruth also to try Eirias Park and local ones.
    Could ask the clubs to do some taster sessions.
  2. August 22nd National Photo Competition at Broneirion 12-7pm 3 categories: Animals, Transport & Landscape. Voting slips for those visiting. Best 12 for a calendar.
  3. Grand Raffle – Win a Car – Raffle Tickets
  4. Dec 14th – Winter Wonderland at Broneirion
  5. WOW – 2016 is 17th-19th June at Buillt Wells. Requests for staff
  6. Bringing history to life – courses
14. CC Report (Isabel)
  1. Appointments –
    Mary Steele – Assistant for Judith for Ty Clwyd
    Anna Preece – Dyfodol-y-Ddraig
  2. Correspondence & Visits
    Montgomery  AGM
    Trefoil Picnic at Ty-Clwyd
    County Weekend at Broneirion – Thank you to Hazel Webb for organising .
  3. Feedback sheets
    One received, read out and discussed.
  4. Other Items
    Walking qualification level  1 – 2016 date to be organised
    Level 2 in Broneirion in November
    Gill Slocombe – CBE in Queens honours list
15. Division Feedback – Air & Share
  1. Berwyn (Alison/Denise) – (report to follow)
  2. Colwyn (Ann) – (report to follow)LQ file for Lucy O’Hara
  3. North Denbighshire (Lynda) report tabled
  4. South Denbighshire (Beth/Lynn) – report tabled
  5. East Flintshire (Chris) report tabled
    Trip to see Trooping of the colour.  Also saw The Queen and Prince George.
    A Switzerland trip arranged for August.
  6. Wrexham – (Barbara/Brenda) report tabled
    Funday – Sunday approx 70
    Brownies having a day at Erddig in September
    Guides holding a Coffee afternoon for McMillan in September
  7. West Flintshire – (Donna) report tabled
    A Funday organized for 5th July
16. A.O.B.

6th & 7th November – Walking training weekend
25 Bromfield birthday party 25th November

17. Date of next meeting: – 12th October 2015